Office of Student Records and Financial Services

Hawk Central Online

What is an education record?

An Education Record is:

Any record maintained by the institution that contains information that is personally identifiable to a student in whatever format or medium.


  • Records in the “sole possession of the maker” (e.g., private advising notes).
  • Law enforcement records created and maintained by a law enforcement agency for a law enforcement purpose.
  • Employment records unless the employment was based on a student status.
  • Medical/psychological treatment record
  • Alumni records – those created after the student graduated or left the institution.
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Topic Information
  • Topic #: 16125-30
  • Date Created: 06:28:2012
  • Last Modified Since: 08:28:2015
  • Viewed: 7005
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